PPAL Bylaws

 

Bylaws of the Pasco Police ATHLETIC LEAGUE, INC. (updated 1/2016)

 

BY-LAWS OF THE PASCO POLICE ATHLETIC LEAGUE, INC.

ARTICLE 1

NAME AND DEFINITION: This organization will be known as the Pasco Police Athletic League, Inc. (PPAL).

ARTICLE 2

OBJECTIVES & MISSION: The PPAL has been formed for the sole purpose of:

A. Promoting interaction between the Community and the Pasco Sheriff’s Office through recreational and educational activities.

B. Bringing area youth closer together through a common interest in sportsmanship, fellowship and athletic competition.

C. Encouraging adults to behave in an exemplary manner when supervising youth and to keep the welfare of the youth foremost and free from any adult compulsion for power and glory.

D. Promoting “safety first” play by encouraging strict controls over age and equipment, to acquaint boys and girls with the fundamentals required to maintain sound physical mental and moral health.

E. Inspiring youth, regardless of race, creed, color, religion, sex or financial status, to practice the ideals of sportsmanship and physical fitness.

ARTICLE 3

PPAL CORPORATE STRUCTURE

A. EXECUTIVE DIRECTOR

The Executive Director of PPAL is the Sheriff of Pasco County who will appoint a designee with full authority of the position to represent him in all PPAL matters. The Executive Director will have final approval on any policy, procedure or matter regarding PPAL. Once the Executive Director has made a decision, it is final and binding. Any associate member failing to adhere to a PPAL policy may be excluded from the PPAL until such time as they are in compliance. The Executive Director may remove any Director, Officer or other person as necessary. 

 B. OFFICERS/EXECUTIVE BOARD

1. The members of the Executive Board are the Executive Director, Secretary, Treasurer, Director of Football Operations (east / west), Director of Cheerleading Operations Director of safety operations, Director of media operations, Law Enforcement Liaison, PCSO Representative and General Counsel of the Pasco Sheriff’s Office.

2. All members of the Executive Board will:

a. Be appointed;

b. Be non-partisan and operate in an advisory capacity only;

c. Attend all executive board meetings. Three (3) or more unexcused absences may result in removal from the Board.

d. Perform all duties necessary to represent PPAL and promote its best interest.

3. Members of the Executive Board may not serve as a board member, league director, cheerleading coordinator, athletic director or a head coach in a local league.

4. Executive Board members visiting a local league field for any PPAL related events are expected to conduct themselves with the utmost professionalism at all times and are subject to stronger scrutiny and discipline by the Executive Director if any misconduct is suspected.

Duties of Board Positions

A. Executive Director

1. Fill appointed positions.

2. Appoint a designee to attend all meetings with the full powers of the Executive Director & Interview process & Identify open positions.

3. Preside at all meetings;

4. Present reports as necessary;

5. Assign responsibilities not specifically listed to a member of the Executive Board;

6. Set the agenda for all Board meetings; and

7. Coordinate the Cheer Coordinators subcommittee and report to the PPAL Board.

B. Director of Football Operations (1 positions east and west)

1. Preside in the absence of the Executive Director;

2. Supervise PPAL Officials; Ref. Liaison, Supervise Officials

3. Ensure that all the PPAL policies are followed;

4. Consult with local league on the day-to-day activities of football operations;

C. Treasurer

1. Appointed by the Sheriff; Executive Director

2. Keep a record of all accounts and deposit all funds in the bank designated by the Board

3. Prepare all necessary reports including a monthly report and a yearly report for the annual meeting; and

4. Present all records to a CPA designated by the Board for an annual audit.

5. to collect and maintain all leagues monthly financial statements

D. Secretary/Executive Director

1. Record and prepare the minutes of all meetings and upload to drop box

2. Send notice of all meetings; and

3. Prepare all correspondence or reports for the Board.

E. Sheriff’s Law Enforcement Liaison / PCSO Representative

1. Appointed by the Sheriff;

2. Coordinate the efforts of the PPAL with the Sheriff’s Office; and

3. Be responsible for background checks and identification cards

F.  Director of Safety Operations/Executive Director

1. Appointed by the Sheriff

2. Oversee all aspects of player safety.

3. Oversees all football and leagues safety training and certifications.

G. Director of media operations

1. Over sees any and all PPAL advertising

2. Oversees all social media and website operations.

H. Assistant Director of Football Operations / (2) positions East & West

1. Assist the Director of Football Operations as assigned;

2. Assist in the supervision of officials;

3. Ensure all PPAL policies are being followed;

4. Consult with local leagues on the day-to-day activities of football operations

I. The Executive Board will:

1. Manage the property, business and affairs of PPAL

2. Establish a yearly calendar of events in January of each year

3. Transact all business in accordance with the policies and guidelines of PPAL

4. Supervise the certification process

BOARD OF DIRECTORS

The Board of Directors will be comprised of the Executive Director, PPAL Secretary, PPAL Treasurer, PPAL Director of Football, PPAL V.P Cheer Coordinator, PPAL Director of Safety Operations, PPAL Sheriff Liasion, PPAL Assistant Cheer Coach and all League Directors. Each league director, Executive Director will vote to break a tie only. Meetings of the Board of Directors are closed except when someone is invited as part of an agenda item.

a. The agenda is set by the Executive Director.

b. If an elected member of the Executive Board is unable to complete their term, the vacancy will be filled by Executive Director Appointment.

ARTICLE 4

ORGANIZATION AND MEMBERSHIP: The PPAL is a not-for-profit corporation formed for charitable purposes under Section 501(c) 3 of the Internal Revenue Code. PPAL, Inc. will be comprised of associate members who are independent corporations who draw their membership from a specific geographic area. Local leagues will determine eligibility for membership in their league and will be responsible for the management of their leagues under the authority of PPAL. PPAL, Inc. will fall under the authority of the Pasco Sheriff’s Charities, Inc.

A. ASSOCIATE MEMBERS

In order to be an associate member of PPAL an organization must:

1. Agree to abide by all PPAL By-Laws, rules and regulations.

2. Be a self-sufficient not-for-profit corporation registered with the State of Florida.

3. Pay a one-time initiation fee set by the PPAL Board.

4. Pay a yearly membership fee set by the Board.

5. Must have 501(c) 3, Federal and FL. State tax exemption certificates.

6. Submit a Not-for-Profit Corporate Report.

7. Be structured with a minimum of Director, Assistant Director, Athletic Director, Cheerleading Coordinator, Secretary, Treasurer and Safety Coordinator, Player Safety Coach(Primary & alternate), emergency action plan.

B. BY-LAWS OF ASSOCIATE MEMBERS:

A copy of league by-laws must be submitted to PPAL by the May meeting each year. These by-laws must include the following at a minimum:

1. League name

2. Membership

a. Participants

b. Parents

c. Volunteers

3. Meetings

a. Scheduling

b. Participation

4. Election/Selection

a. What positions are filled by election?

b. What positions are selected and who decides?

c. When are the elections held?

d. Who is eligible to run?

e. Who is eligible to vote?

f. List of officers and their responsibilities.

g. Decision making authority of the board-powers, duties and limits. What are the decisions that must be voted on by the entire membership?

5. Registration -

a. Fees

b. Documents needed

c. Dates

d. Waiting lists

6. Discipline -

a. Prohibited activities

b. Penalties - suspension, exclusion, etc.

c. How a member may be removed from the organization

d. Who may remove a member?

e. Protest/Grievance Procedures

7. Uniforms -

a. Care, i.e., altering, etc.

b. Footwear

8. Sportsmanship - statement of league objectives

9. Practice guidelines on length of practice, water breaks, etc.

a. Minimum of four (4) hours practice with PAL team to participate in next game.

b. League may set a higher practice requirement but not lower.

10. Amendments -

a. How the By-Laws can be amended

b. Set a By-Law review process

11. Committees -

a. Purpose

b. Appointed or elected and by whom

C. BOUNDARIES:

1. The PPAL Board of Directors established area boundaries that become part of these by-laws by reference.

2. Any player/cheerleader participating without a waiver when one is needed will be an ineligible participant and subject themselves, the team and the league to disciplinary action.

D. ORGANIZATION: Leagues will be divided into 4 divisions:

Jr. Flyweights, Flyweights, Mighty Mites, Junior Varsity

E. DUES: Local leagues will pay dues each year to support the costs of the league such as awards, office supplies and other PPAL expenses. The Executive Board will determine the amount based on costs for the previous season. The date fees are due will be provided in the rules for each activity.

F. INSURANCE: Local league will pay a percentage of the insurance cost yearly by the July BOD meeting. The percentage of the cost will be determined by the number of participating PPAL leagues divided by the total cost of the insurance premium. If a league has not paid their portion of the insurance costs by the due date, they will be removed from the PPAL organization.

Revenue from the license plate fund, grants or any PPAL fundraisers will be used to lower the amount each league must contribute to the insurance costs.

ARTICLE 5

FISCAL RESPONSIBILITY AND DUTIES: A sound fiscal policy is of the utmost importance to the success of the PPAL. Each Board member, specifically the Treasurer, is entrusted to use sound fiscal judgment in managing and accounting of all monies received and expended by the PPAL. The following are the very minimum necessary to ensure a sound fiscal management:

A. PURCHASE APPROVAL

1. Purchases under $500.00 may be approved and signed by the Executive Director;

2. Purchases of $500.00 or more must be approved by the Board of Directors and signed by the Executive Director or Sheriff Representative.

3. When possible three written bids will be obtained.

B. FISCAL YEAR

The fiscal year for PPAL will be the calendar year.

C. METHOD OF ACCOUNTING

Generally accepted accounting principles and proper fund accounting will be used to maintain all fiscal records. The cash basis method of accounting will be used on all income and expenditures of the PPAL.

D. ANNUAL FINANCIAL STATEMENTS

An annual (year-end) financial statement prepared by a CPA is required on each league’s books and on the PPAL books. The financial statement and copies of the IRS tax return must be provided to the PPAL Treasurer at the JUNE meeting.

E. MONTHLY FINANCIAL STATEMENTS

An accounting report for each league will be required monthly and is to be presented to the Executive Director or emailed to the PPAL Treasurer at or before the monthly BOD meeting. The Sheriff’s Office will provide the desired format to league directors and the league director or treasurer may submit the provide form. Either a hard copy or sending a soft copy via email is acceptable. Any league that does not send in their monthly financial report by the above said time frame will be fined $50.00 upon approval of PPAL board.

ARTICLE 6

AMENDMENTS AND CHANGES TO BY-LAWS: All Board members and/or the Executive Board may submit for consideration written documents or changes to these By-Laws. The By-Laws may be amended or changed by the Board of Directors:

A. The By-Laws will be reviewed annually to see if changes are needed.

B. A majority must approve a discussion of a change in the By-Laws. A 2/3 vote is needed to make a change.

C. The Executive Director may amend these By-Laws as needed with notice to the Board of Directors of the change. Notice will be sent out with-in 24 hours by Executive Director.

ARTICLE 7

LOCAL LEAGUES: The local league is responsible for the operation of its own organization including discipline and the investigation of complaints. The decision of a local director may be appealed to the local BOD for a final review. Local decisions will not be reviewed by PPAL unless the decision of the local league violates PPAL rules or principles. Each local league will not be run in exactly the same manner but they should conform to the mission of PPAL and must follow PPAL By-Laws. Only when the decision of the local league impacts the running of the PPAL will the Board of Directors become involved in a dispute. A local league may not bar any individual from attending a PPAL function, i.e., Jamboree. Only the PPAL Board and the Executive Director may take any action involving a PPAL activity. If a local league disciplines a member and wants the sanction to apply to the entire league, the Director must request the PPAL Board of Directors to adopt the penalty.

NON-PASCO COUNTY LEAGUES: Leagues interested in joining the PPAL that operate outside of the jurisdiction of Pasco County must adhere to the following requirements, upon acceptance into PPAL: 1. Their 501(c)3 business license must be registered in Pasco County. 2. They must have a Pasco County mailing address. 3. They must bank with a bank that resides in Pasco County. 4. They must pay a minimum of $1000 one time set up fee to secure their membership and pay for their first year’s insurance.

A. FINANCES/DEBTS – The local league is responsible for the financial operation and viability of their league. Any debt or debts leagues incur, including but not limited to equipment debts, concession debts, electricity debts, etc., is the sole responsibility of that league and is NOT the responsibility of PPAL.

B. VOLUNTEERS - All volunteers (including coaches) must submit an application and a criminal background check will be conducted. A list of convictions, which could disqualify an individual from volunteering is provided below. A conviction in one of these categories will disqualify an individual from volunteering absent the showing of extraordinary circumstances. An individual who wants to provide additional information should contact their League Director or the PPAL Executive Director.

C. Background Guidelines – the following guidelines have been set forth by the Pasco Police Athletic League in cooperation with the desires of the Pasco Sheriff’s Office. If in the process of performing a back ground check on a volunteer any of these guidelines have been broken that volunteer will be considered ineligible to volunteer.

Revised January 2016

  1. No conviction(s) or withheld adjudications ever on charges of:
    1. animal cruelty

    2. violent crimes

    3. crimes against children

    4. crimes of a sexual nature

  1. No felony drug convictions ever.

  2. Any other felony conviction(s) not listed above must have occurred      more than 15yrs before the date of application.

  3. Any misdemeanor drug convictions must have occurred more than 10      years before the date of the application

  4. Any other misdemeanor convictions must have occurred more than 5      years before the date of application.

  5. No applications will be accepted by anyone currently on probation      from any state or federal agency.

  6. Any falsehood on an application, including omission of requested      information, will be grounds for immediate rejection of the applicant. If      the falsehood is discovered after a volunteer is initially approved for      service, that will be grounds for immediate dismissal of the volunteer.

  7. If a volunteer is arrested (not convicted) during the PPAL season,      the volunteer must notify the PPAL executive director within 48 hrs of      their release from jail. Failure to do so will be grounds for dismissal.

  8. No convictions of moral turpitude going against the mission of PPAL

  9. An applicant must list any arrests or convictions where adjudication      was withheld or sealed by the court.

    D. Pending Explanation Letter – The Pasco Police Athletic League and the Pasco Sheriff’s Office reserves the right to reject any individual desiring to volunteer in PPAL. However, in certain cases the PPAL may send a letter to an individual desiring to volunteer requesting a letter of explanation in order to render the final decision on granting that individual volunteer privileges within PPAL.

    E. COACHES - No application will be approved until the background check has been completed. No coach may participate until approved.

    1. Head coaches must be at least 21 years of age and assistants at least 18.

    2. Coaches will be selected and approved by the local league.

    3. The names of all coaches must be submitted to the PPAL Executive Director who will keep a list for review by the BOD upon request.

    4. The PPAL BOD may refuse to allow a coach to participate in PPAL for previous PPAL rule violations.

    5. No team or squad will be left in the control of a person under 18.

    6. Coaches will foster a feeling of respect and trust for figures of authority, particularly law enforcement officers.

    7. Team discipline is the primary responsibility of coaches. The coaches will be a positive role model for their teams.

    8. Coaches will devote equal amounts of time and energy to each member on the team/squad. Coaches should be ever mindful that the goal of the program is not to develop future super stars.

    9. Head coaches will be responsible for the conduct of all assistant coaches and team members.

    10. There will be no tobacco products (This includes E-cigs & regular cigarettes) or alcoholic beverages used by coaches on the playing field, side lines, practice areas or parking lots or were mandatory. Use of such substances can results in expulsion from PPAL. 

    ARTICLE 8

    MEETINGS: RULES OF ORDER: “Robert’s Revised Rules of Order” will be the parliamentary authority for all matters of procedure not specifically covered by these By-Laws.

    A. ANNUAL MEETINGS

    1. The annual meeting of the PPAL will be the January meeting unless changed by a 4/5th vote of the Board of Directors (the PPAL executive officers are appointed at the annual meeting every two (2) years.)

    2. League Directors for the next season (year) will be presented for confirmation at the February Board meeting pending background checks.

    3. Leagues will declare their team colors and be approved by a board vote.

    B. BOARD OF DIRECTORS’ MEETINGS

    1. Regular Meetings

    The Executive Board sets the yearly meeting schedule in January. BOD meetings are mandatory.

    The Executive Director will set time and location of all rescheduled meetings.

    2. Order of Business

    Roll call, reading of the PPAL Mission Statement, reading of the minutes from the previous meeting, report of the Treasurer, report of the Executive Director, appointment of new members as necessary, old business, new business and adjournment.

    3. Quorum

    A simple majority constitutes a quorum for the transaction of business. If there is less than a quorum, the meeting will be adjourned and a new date set by the Executive Director.

    4. Committees

    a. Special Committees

    Special committees may be formed as needed by the Executive Director with Executive Board approval.

    5. Final Disposition of Matters

    Once a final vote has been accepted, a matter may not be revisited unless prior approval is granted by a majority vote of the BOD or at the direction of the Executive Director.

    6. Special Meetings

    A special meeting may be called as needed by the Executive Director or at the request of three (3) BOD members.

    7. Phone/Email Votes

    The PPAL Executive Director may conduct a phone or email vote in emergency situations or to vote on a recommendation of the Protest/Grievance Committee. In extreme situations, the Executive Director may make a decision on a situation with the approval of the PPAL Board of Directors. The entire BOD will review decisions made in this manner at the next meeting.

    C. MANDATORY MEETINGS

    1. Board of Directors’ meetings.

    2. Any other meeting designated as mandatory by the Executive Director.

    ARTICLE 9

    GENERAL PPAL REQUIREMENTS:

    A. PRE-REGISTRATION AND OPEN REGISTRATION

    1. Pre-registration is limited to those members who were on the official registration card the previous season and their siblings. Preference will be given to returning participants at pre-registration only.

    2. Open registration will be on a first-come first-served basis.

    3. Once the rosters are full (35), additional applicants must be listed on the waiting list form and positions filled as they become available.

    4. A copy of the waiting list must be submitted to the Executive Director (fax or e-mail), upon registration cutoff date.

    5. A participant is not registered until the online registration form is completed by a legal guardian & certified by PPAL.

    B. OFFICIAL FILES

    1. An official file must be maintained on each participant that contains the following:

    *a. A copy of a certified birth certificate, hospital certificate or written proof from the school in special circumstances approved by the Board. – uploaded online

    *b. A recent photo (within twelve months). –uploaded online

    *c. A physical within the calendar year approving participation and stamped or signed by the attending physician or nurse practitioner that performed the physical. Must be uploaded to registration site prior to the 1st day of practice. – uploaded online

    *d. A registration form with parental consent. – uploaded online

    *e. School they attend (not eligible if dropped out or graduated).

    *f. Participants must be certified with Physical prior to the first game.

    *g. Online registration must be certified prior to each game.

    *h. Proof of residency i.e., driver's license or Florida ID, utility bill etc. – uploaded online

    *Mandatory for certification.

    2. Additions to the roster: League will add participant to roster, obtain necessary paperwork and present to PPAL Executive Director or designee for approval. (Director must certify practice requirements if applicable.)

    3. Late Rosters required by Midnight August 31st or fine of $125.00 per team/squad.

    4. The league of any team or squad that uses an ineligible player will be fined $250.00. In addition:

    a. Forfeit all games in which the ineligible player participated.

    b. Be disqualified from further participation in league activities.

    C. PHYSICAL CONDITION

    1. Participants should be in sound physical condition and are required to maintain that level of conditioning throughout the season.

    2. Any participant requiring medical attention or treatment must supply a physician’s statement indicating approval to return even if the injury did not occur at PPAL.

    3. Concussion Policy: If a concussion is suspected, a member of the coaching staff must; remove the athlete from play, ensure the athlete is evaluated immediately by an appropriate health care professional, inform the athlete’s parents/guardians of the possible concussion, allow the athlete to return to play only after an appropriate health care professional clears his or her return.

     

     

     

     

     

     

     

     

     

     

     

     

    4. Heat Index Policy: PPAL will require 10 minute mandatory water breaks when the heat index exceeds 104 degree Fahrenheit. It is at the discretion of the referees, the Executive Director, Director of Football Operations or the Director of Cheer Operation to postpone or suspend any activity to a later time or date.

     Only checked in participants from original game can play when the contest resumes.

     

    D. ELIGIBILITY

    1. Grandfather Clause -

    Participants in leagues whose boundaries are affected by new leagues becoming PPAL members can elect to continue with their original league or join the new league. Participants, who move into the boundaries of another league, may elect to stay with their original league. One (1) year of non-participation will break any grandfather. Decisions made under this provision are final and cannot be changed without express written permission of both leagues involved and approval by the PPAL Board of Directors. Written releases will be forwarded to the PPAL Executive Director for the permanent file.

    a. No first time child requesting a waiver can participate in any league activities (in the league they are requesting to be waivered to) until their waiver has been signed by the existing league’s director and authorized by the Executive Board.

    b. Returning players who have been granted a waiver in the previous PPAL season will be signed off by the Executive Director prior to the first day of practice and must be accompanied by a copy of last year’s roster proving their participation.

    E. OTHER ACTIVITIES

    1. Coaches will encourage their team/squad to participate in all PPAL

    functions.

    2. Participation at special events is mandatory for all PPAL teams/squads. A

    list of special events will be included with the rules for each activity.

    F. SPORTSMANSHIP

    1. Participants must conduct themselves in a manner in keeping with the

    Ideals of sportsmanship and fair play. Their behavior should be a credit to themselves, their families, their local organizations and the PPAL. Any actions not in keeping with these ideals should be avoided. Players should treat themselves and others with respect at all times.

    2. Any conduct not in keeping with the ideals of PPAL will result in penalties up to and including dismissal from the league.

    3. Each Coach, Parent, Player and Volunteer will be asked to sign a PPAL Code of Conduct.

    4. The Board of Directors may temporarily remove any member, coach or parent for unsportsmanlike conduct (subject to review).

    5. All announcers at any PPAL event must adhere to the PPAL Code of Conduct for announcers & sign form prior to any announcing.

    ARTICLE 10

    DISCIPLINARY PROCEDURES:

    A. PPAL disciplinary rules apply to any PPAL sanctioned event such as a PPAL

    game, practice, Cheer-Off, Jamboree and any other event designated by the BOD. A team party or related event are not PPAL functions.

    B. Any disciplinary action taken will remain part of a member’s file for two years.

    C. PENALTIES

    1. The penalty imposed will depend on the nature of the infraction, previous disciplinary record and any other relevant circumstances.

    2. Penalties may range from a letter of reprimand to multi-year suspensions and fines depending on the nature and severity of the offense. Subsequent violations within a two-year period will result in enhanced penalties. Fines will be imposed on leagues not individuals. A league that fails to pay fines within thirty days will lose voting rights.

    3. A list of fines and examples of infractions will be provided with the rules for each activity.

    D. A suspension of two or more games may be appealed to the grievance committee of your local organization.

    A league director or the PPAL Executive Director may also request a decision be reviewed. The committee will review the incident and recommend a penalty that could be greater than the original one.

    E. Any violations of PPAL By-Laws, unsportsmanlike conduct or conduct not in keeping with the PPAL mission or spirit of the rules will be subject to any of the above penalties at the discretion of the BOD.

    F. Suspended players must sit on the bench wearing their jerseys during the game or games of their suspension. Suspended coaches may not sit on the bench or coach. Coach may be required to leave the field if it appears he is continuing to run the team or squad while suspended.

    G. The Grievance and Protest Committees will use these guidelines for recommending punishments but may increase penalties.

    H. Local directors are encouraged to use these guidelines in local league proceedings when violations of these By-Laws occur at non-PPAL events.

    ARTICLE 11

    COMPLAINT PROCEDURES: There are two (2) distinct procedures for filing a complaint with PPAL. A protest is generally based on the application or interpretation of a rule by a game or league official. A protest may not be based on a judgment call. A grievance may be based on circumstances that may not violate a rule but are not in keeping with the spirit of the rules or the objectives of PPAL. Any failure to cooperate with the committee will result in a dismissal of the appeal with prejudice.

    PROTESTS:

    A. PROCEDURES -

    1. Must be submitted to the PPAL Executive Director by the local director within seventy-two (72) hours of the infraction or misinterpretation.

    2. The protest must be in writing and, if possible, a particular rule or regulation should be cited and the error explained.

    3. A fifty ($50.00) dollar protest bond must be submitted with the written protest or it will be returned unheard.

    4. When protesting player eligibility, a fifty ($50.00) dollar fee per player must be submitted.

    5. If the protest is upheld the fee will be returned.

    B. PROTEST COMMITTEE -

    The PPAL Executive Director will hear the protest alongside the PPAL Board of Directors and make a recommendation. If the protest involves a rule interpretation, the Executive Director may request a written clarification from the head official.

    1. Membership

    a. Executive Director will chair the committee.

    b. Protests will be heard by the PPAL Board of Directors.

    2. Hearings

    a. Written and verbal evidence will be considered.

    b. Hearings will not be open to the public.

    c. The committee will require written statements prior to the hearing in order to clarify the issues.

    d. Failure to comply with requests of the committee will result in an adverse decision.

    e. The committee may request the Law Enforcement Liaison to keep order at any hearing.

    f. Decisions or recommendations to the Executive Director will be made by majority vote.

    C. If the protest is upheld, the bond is refunded. Protests must be decided before the next scheduled game.

    GRIEVANCE:

    A. PROCEDURES

    1. A grievance must be submitted to your local PPAL organization in writing. If not heard with-in 7 days you may contact the Executive Board.

    2. The grievance can be submitted to your local league,but alsosent directly to the PPAL Executive Director at 8700 Citizen Drive, New Port Richey, FL. 34654.

    3. The grievance should outline the situation and provide as much information as possible to facilitate an investigation.

    4. All grievances unless the grievance is concerning two leagues will be heard by the league it originated from and will follow the policies and procedures put in place by that league’s bylaws for hearing grievances. Each league should have a primary grievance committee and a secondary grievance committee to hear all appeals. If the member presenting the grievance is still unsatisfied after their appeal hearing at the local league level they have the right to appeal to the PPAL Board of Directors.

    5. The PPAL Executive Director will decide whether to have the grievance heard by the entire Board of Directors or to appoint a grievance committee. Additional information may be requested to determine if this is a situation that is appropriate for the grievance process. In some cases, the situation may be resolved without a hearing.

    B. Committee and hearing procedures will be the same as used for protests.

    C. DISCIPLINARY PROCEDURES

    1. A PPAL event includes all games where participating as a PAL team, all special events, i.e., Jamboree, and at any other function where members are representing PPAL. A team party is not a PPAL event.

    2. Guidelines – Offenses will remain part of a member’s disciplinary record for two (2) years from the date of offense.

    First Offense – Letter of Reprimand and/or One Game

    Suspension and/or a $50.00 fine.

    Second Offense - Two game suspension and/or $50.00 fine.

    Third Offense - One year Suspension from PPAL.

    All suspensions are from the date of infraction. Fines apply to Adults only.

    A suspension of two (2) games or more may be appealed to the Grievance Committee. The Committee will review the incident and recommend a penalty which could be greater than that indicated in the guidelines. Any League Director or the Executive Director may appeal to the Grievance Committee if they believe a particular incident needs to be reviewed.

    MISCONDUCT PENALTY

    Foul Language Guidelines - one game suspension

    Use of Racial Slurs - Ejection from game site and two game suspension

    Throwing Equipment Guidelines – one game suspension

    Use of Tobacco Products - One year Suspension at Field

    Use of Alcohol at Field - One year Suspension

    Obscene or Rude Gestures – One game suspension

    Encouraging unsportsmanlike conduct - One year Suspension

    Ejected by an Official 1st Offense – One game Suspension

    2nd Offense – One year Suspension

    Threatening, Inflammatory or Player – One game Suspension

    Abusive gesture or language Coach – One Year Suspension

    Directed at another person. Member – One Year Suspension

    Member striking another person Player - One Year Suspension

    Fighting at any PPAL function. Adult – Lifetime Suspension

    Coach/Volunteer participating before approved background- One Year Suspension

    Players entering a field to join altercation - One Year Suspension

    Coach or member striking another person - Lifetime Suspension

    Encouraging dishonesty in PPAL matters - One Year Suspension

    Unauthorized person who runs on the field, good or bad - One Year Suspension

    Failure to sit a player/coach, 1st Offense – Two Game Suspension

    Failure to sit a player/coach, 2nd Offense – One Year Suspension

    Administration Violations – Fines

    First Offense Set Fine as directed

    Second Offense and thereafter set fines doubled

    Rosters

    Failure to provide a typewritten hard copy with all previous games $ 125.00

    Hard Copy incorrectly filled out. $ 75.00

    Failure to provide copies of the roster to both announcer and opposing league $ 50.00

    Ethics

    Running up score $ 50.00 and head coach suspended for one game.

    Practice

    Before Season begins $ 125.00 and Head Coach two game suspension

    More hours that are permissible $ 125.00 and Head Coach two game suspension

    Registration – All participants must be certified no later than 7 days from the close of rosters. All participants no certified will be ineligible for that season.

    Meetings

    Missing a mandatory meeting $ 50.00 and voting rights suspended unexcused until fine paid.

    Insufficient White Hats $ 50.00

    All Fines

    First Offense Set Penalty

    Second Offense and thereafter Set Penalty Doubles

    All Fines

    First Offense Set Penalty

    Second Offense and thereafter Set Penalty Doubles

    Misconduct regarding Emailing, Social Networking sites, Internet Blogs or other forms of Communication or Mass Communication

    If any player, parent, or member creates an email, social networking post, internet blog post, or any other form of communication that is offensive, suggestively offensive, negative or against the spirit of the Pasco Police Athletic League toward a team, another member of PPAL, or any entity associating with PPAL (i.e. Referees) will be subject to the following discipline to be issued at the discretion of the Executive Director:

    Parent/Member 1st offense: Two game suspension for the parent/member.

    Parent/Member 2nd offense: Year suspension for the parent/member

    Player 1st offense: Two game suspension

    Player 2nd offense: Year suspension

    Any violation of PPAL By-Laws, unsportsmanlike conduct or conduct not in keeping with the PPAL mission or spirit of the rules will be subject to any of the above penalties at the discretion of the Executive Board.

    The Grievance Committee will use these guidelines for recommending punishments. The committee will not be bound to the letter of the guidelines but may increase the penalties.

    All Directors are encouraged to use these guidelines in local league proceedings when violations of these By-Laws occur at NON – PPAL events, i.e. team parties.